Need to update your business name on a GSA Schedule contract? Here’s how to get it done quickly and correctly:

• Key Steps:
  1. Prepare required documents, including legal name-change forms and Standard Form 30 (SF-30).
  2. Submit your package through the eMod system and notify your GSA Contracting Officer.
  3. Follow up to confirm receipt and review timeline.
• Timeline: The GSA review process takes 45–62 days on average.
• Name Change vs. Novation:
  • A name change keeps the same legal entity, ownership, and tax ID.
  • Novation involves a new legal entity or ownership transfer.
• After Approval: Update your details in SAM.gov, FPDS, and eOffer/eMod to ensure smooth contract management.

For faster results, consider professional help like GSA Focus, which handles most of the paperwork and communication for you.

Next Steps:

1. Notify your GSA officer.
2. Submit your documents through eMod.
3. Track your status and update government systems after approval.

Keeping your GSA Schedule details accurate avoids compliance issues and ensures uninterrupted operations.

Novations and Contract Transfers

Required Documents and Preparation

Once your business details are verified, it’s time to gather and organize the necessary materials. Proper preparation helps avoid delays and ensures your compliance remains intact.

Document Checklist

• Collect all legal and GSA-required name-change documents. Make sure they are fully signed, dated, and up-to-date.
• Clearly label and organize your files to minimize the risk of needing to resubmit anything.

Contacting Your GSA Officer

• Submit your complete package in a single transmission. Then, notify your assigned GSA Contracting Officer right away.
• Confirm they’ve received your submission and arrange a follow-up to discuss the review timeline.

Name Change Process Steps

Once your documents are prepared and your GSA Contracting Officer has been notified, follow these steps:

Filing the Change-of-Name Agreement

Start by completing Standard Form 30 (SF-30). Include your contract number, old and new business names, the effective date, and an authorized corporate signature.

Next, submit your Change-of-Name Agreement package through the eMod system to your assigned GSA Contracting Officer. Be sure to attach a cover letter explaining the reason for the name change and confirming that all contract obligations will remain unchanged.

Change-of-Name vs. Novation

Here’s how the two differ:

• Change-of-Name:
  • The legal entity remains the same.
  • No change in ownership.
  • The TIN/EIN and DUNS/UEI stay the same.
• Novation:
  • A new legal entity is involved.
  • Ownership is transferred.
  • A new TIN/EIN and DUNS/UEI are required.

A Change-of-Name Agreement is suitable when your business structure stays intact but you’re updating the legal name. For instance, if "Smith Consulting LLC" changes to "Smith Federal Solutions LLC" while keeping the same ownership and tax ID.

GSA Review Timeline

The GSA review process typically takes 45–62 days and includes the following steps:

• Initial Review (7–10 business days): The Contracting Officer checks for completeness and ensures eligibility.
• Detailed Review (30–45 days): GSA examines the documentation, compliance, performance history, and overall responsibility.
• Final Processing: After approval, the modification is issued within 5–7 days. Updates to the eLibrary occur within 24–48 hours, and SAM synchronization happens within 72 hours.

Continue fulfilling your current contract obligations as usual until you receive official approval.

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After Your Name Change

Once GSA has reviewed and approved your name change, there are a few key steps to take to ensure everything is updated properly.

Updating Government Systems

After receiving approval from GSA, make sure to update your details in the following government systems:

• SAM.gov: Update your business name here to ensure smooth contract administration and payment processing.
• eOffer/eMod: Reflect your new business name in your profile to keep your records current.
• FPDS: Verify that your updated business name is accurately listed for federal contract reporting purposes.

Professional Help Options

Getting professional help can simplify the GSA name change process and ensure everything is done correctly. Once you’ve prepared and filed your change-of-name package, expert support can help you avoid mistakes and delays.

GSA Focus Services

GSA Focus provides a comprehensive service for businesses that need assistance with the GSA name change process. Their services include:

• Taking care of 95% of the necessary paperwork and documentation
• Ensuring all actions meet GSA regulations
• Communicating directly with GSA officials to speed things up
• Offering guidance and training throughout the process
• Handling document preparation, compliance checks, and coordination with the GSA

With experience serving over 600 clients and a 98% success rate, GSA Focus helps businesses navigate the process smoothly and avoid common errors.

Working with GSA Focus

After gathering your documents and notifying your GSA officer, working with GSA Focus reduces your internal workload to just a few hours. Their full-service name-change solution for GSA Schedule contracts keeps your team’s involvement minimal while ensuring the process runs efficiently.

Plus, GSA Focus offers a no-success, no-fee guarantee, so you can feel confident about your investment while staying compliant.

Summary and Next Steps

Completing a GSA name change requires precision and the right documentation. Follow the outlined steps and timelines as your guide.

Double-check that your package meets the checklist requirements.

Partnering with GSA Focus can speed up the process by 4–6 times compared to handling it on your own.

Next Steps

To start your GSA name change:

• Notify your GSA Contracting Officer and confirm your package is ready.
• Schedule a free consultation with GSA Focus.
• Submit your Change-of-Name package through eMod.

After submission, monitor your modification status in eMod and SAM.gov.

Keeping your business information up to date is essential for avoiding contract delays and staying compliant with your GSA Schedule contract. Accurate details help ensure smooth operations.

Related posts

• Common GSA Compliance Mistakes And Fixes
• How to Submit Administrative Modifications in eMod
• Checklist for Substantive GSA Contract Modifications
• GSA Modification Documentation: What You Need