Your GSA Post-Award Transition Guide

Start by checking your eLibrary listing, confirming that your catalog and price list publish correctly, verifying eOffer and eBuy access, and assigning one internal person to own the contract. Use the checklist above to work through these items in order.

Think of eLibrary as your public contract landing page. It shows your contract number, awarded SINs, contract dates, business information, GSA point of contact, terms and conditions, and links to published contract files.

First identify where the information originates. Some company details are pulled from SAM.gov, while contract contacts, pricing, and scope may require an administrative or other contract modification. Send the discrepancy to GSA Focus before changing multiple systems.

Publication timing varies, but if the awarded catalog or price list is still missing after roughly three weeks, follow up. A stalled publication can delay buyer visibility and eBuy access.

Name one GSA Compliance Champion. That person does not have to perform every task, but should coordinate sales reporting, pricing controls, contract records, points of contact, modifications, and opportunity access.

Yes, where appropriate. Keep authorized negotiators and opportunity recipients current, but avoid giving broad access without defined responsibilities. Maintain at least one trained backup for critical reporting and administrative tasks.

A sale generally counts when the order is placed under your GSA Schedule contract and references the contract or applicable Schedule terms. Do not assume every federal sale is a GSA sale. Create a clear internal flag in your CRM, accounting system, or order process.

No. Contractors remain responsible for identifying and reporting reportable GSA sales, even when an order originates through a GSA purchasing channel. Your accounting and sales teams need a reliable internal tracking method.

Yes. Submit a zero-sales report when required by your reporting schedule. Never skip a reporting period simply because no reportable sales occurred.

The IFF is the fee remitted to GSA based on reportable Schedule sales. Your awarded GSA prices generally account for the fee, but your team must still track sales, report them correctly, and pay the amount due through the FAS Sales Reporting Portal.

No. Treat the awarded ceiling price as the maximum unless a valid contract action changes it. You may generally discount below that price at the order level, but you should understand the pricing and discount terms that apply to your contract.

Separate them clearly. Label which line items are under the GSA contract and which are open market. Do not place the GSA contract number across an entire invoice or proposal if only part of the transaction is covered.

Keep award documents, modifications, price lists, quotes, purchase orders, invoices, sales reports, IFF confirmations, catalog records, country-of-origin support where applicable, and correspondence that explains contract decisions.

Your contract must meet GSA's minimum-sales requirements during each contract period. Put a checkpoint on the calendar at least one year before the applicable deadline so there is time to correct course.

GSA may review your contract administration, pricing, sales reporting, invoicing, records, and other compliance areas. Treat the compliance training and checklist as preparation, and respond promptly when your assigned GSA representative requests information.

It is especially important for contractors selling products. Confirm country of origin and applicable TAA status before adding or selling an item. Service contractors should also review delivery locations and contract-specific requirements when work is performed outside designated countries.

Access and notifications generally follow successful contract and catalog activation. Once available, review your eBuy profile, SIN coverage, subgroups, and notification recipients rather than waiting passively for email alerts.

First confirm that your catalog is published, your eBuy Seller access works, your awarded SINs and relevant subgroups display correctly, and the right employees are enrolled for notices. If those items are correct and the feed is still empty, contact GSA support.

Yes. Larger opportunities may appear on SAM.gov and specify that a GSA Schedule is required or preferred. A practical pipeline uses both eBuy and SAM.gov rather than assuming all Schedule work will appear in one place.

An RFI is usually market research and may help an agency shape a future requirement. An RFQ is a request for pricing and a solution under an established purchasing path. Both can matter: RFIs help you influence and prepare; RFQs are closer to an award decision.

Open the opportunity, read every instruction and attachment, build the required technical and pricing response, then submit through the Seller interface before the deadline. Confirm the correct files uploaded and retain a copy of the final submission.

No. Use disciplined bid/no-bid criteria. Focus on fit, qualifications, customer need, competitive position, available time, pricing, and likelihood of winning. Volume matters, but indiscriminate bidding burns time.

Build a federal page that includes your contract number, SINs, capabilities, differentiators, eLibrary link, capability statement, and a clear federal contact. Then use targeted outreach, relationships, eBuy, SAM.gov, and agency research to create demand.

Request a short debrief. Try to learn whether the main issue was price, solution fit, past performance, or a compliance and submission error. Track those answers and use the pattern to improve future bids.

Yes—as a reviewer and accelerator, not the final authority. Use it to extract requirements, build checklists, compare your response against the RFQ, and identify omissions. A knowledgeable person must verify every factual, pricing, and compliance statement.

Yes. A GSA Schedule can evolve. Adding a SIN normally requires a formal modification supported by the required experience, pricing, technical, and administrative documentation.

Confirm that the item fits an awarded SIN, gather the applicable pricing and support, and submit the correct modification. Do not market an unawarded item as being on your GSA contract before approval and publication.

Potentially, but not by simply changing an invoice or catalog. Follow your contract's economic price adjustment method and submit the required modification and support. Continue using the currently awarded pricing until the change is effective.

Do not assume approval, publication, and effective use are the same event. Confirm the modification's effective date and whether the applicable catalog or price has been published before processing an order under the new terms.

OLMs allow certain supplies or services that are not separately priced on the Schedule to support a specific order, subject to the applicable rules and limitations. OLMs are not a general workaround for adding stand-alone offerings that belong under another SIN.

Update the authoritative source and submit the appropriate administrative change. Keep SAM.gov, eOffer/eMod, eLibrary, sales-reporting contacts, and internal access aligned so notices do not go to former employees.

GSA Advantage is the online catalog and purchasing environment for awarded products and related offerings. Contractors must keep catalog details, pricing, availability, and ordering information accurate so buyers can make a compliant purchase.

Confirm that the reseller is authorized and that its catalog, pricing, country-of-origin support, and fulfillment model are compliant. Your own contract sales and reseller sales are not automatically the same transaction or reporting responsibility.

Awarded labor-category rates should be treated as fully burdened contract rates, not employee base wages. Your proposals must remain within the awarded ceilings while covering labor, overhead, fringe, profit, and other applicable costs.

Review the solicitation, order terms, and applicable limitations on subcontracting. Clarify unclear percentage requirements with the buyer. A model that subcontracts nearly everything can create both performance and compliance risk.